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Legal Instruments Clerk (OA)

Company: Department Of The Interior
Location: Anadarko
Posted on: June 10, 2021

Job Description:

* Duties




This position is located with the Bureau of Indian Affairs, Southern Plains Region, Office of the Regional Director, Deputy Regional Director-Trust Services, Land Titles and Records in Anadarko, Oklahoma.


Learn more about this agency


* Incumbent examines and reviews legal instruments and supporting documents. * Maintain a computerized database file of all legal instruments received for recording by entering all pertinent data for the recorded document. * Maintain microfilm filing system for all recorded images (microfilm, microfiche, aperture cards) of title documents and Lektriever filing system for title documents retained. * Post Individual identification file of landowner by entering the pertinent title document number. * Answer request received by mail, in person or by telephone regarding identification numbers of landowners by researching and preparing routine correspondence. * Type from rough draft, verbal or written instructions, reports, letters, and memoranda.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status


Promotion Potential

5 - Promotion potential does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. A career ladder promotion is at the discretion of management, and in no way guaranteed.

* Job family (Series)

0986 Legal Assistance

* Requirements



Conditions of Employment

* U.S. Citizenship Required * Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Form BIA -4432 must be submitted with the application if claiming Indian Preference. * You will be required to have federal payments made by Direct Deposit * You may be required to successfully complete a probationary/trial period * A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. * If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency. * Incumbent is required to operate a government motor vehicle, must possess a valid driver's license, and have a safe driving record within the 3 year period immediately preceding submittal of GSA Form 3607.


EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0986).

GS-4: 1 year of full-time general experience comparable or the equivalent to at least the GS-3 in the Federal Service (obtained in either the public or private sector). This experience must include general experience which is progressively responsible for clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position, OR 2 years of successfully completed education above the high school level.

GS-5: 1 year of full-time specialized experience equivalent to the GS-4 grade level in the Federal service (obtained in either the public or private sector). This experience must include the following: initiate and compose standardized legal documents routinely needed for specific legal actions; accept service of legal documents, review them for correct form and timeliness, and annotate case files and status records to reflect receipt and due date for response or other required actions; process legal instruments by checking them for required information, determining if any treatment such as simple computations is necessary, and routing the assembled material to a technical expert for examination; establish, maintain, and close case files or systems of legal records, annotate indices and status records, compile workload and status reports, and locate and abstract data from files and records, OR 4 years of successfully completed education above the high school level.

GENERAL EXPERIENCE: Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and is typically in or related to the position to be filled.

PROFICIENCY REQUIREMENT: In addition to meeting the experience or education requirements, applicants must show possession of typing and office automation skills. Applicants may meet the typing requirement by passing the appropriate test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificate by the Office of Personnel Management local office or by self-certifying their proficiency.

All qualification requirements must be met by the closing date of this announcement.

Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date.


If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Keywords: Department Of The Interior, Lawton , Legal Instruments Clerk (OA), Other , Anadarko, Oklahoma

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